To complete the project in an efficient manner, it is important to handle various aspects related to the project including the stages which will be carried out to complete the project. For every project, whether big or small, some steps must be completed which not only manage the working of the project, but also help the project team to properly analyze what will be the next step for the project. Some of the pre-defined stages which are included in terms of managing the project include:
A strong business start will not only prepare your adventure for progress, but will also prepare the preparation for each future phase. During the initiation, the project stakeholders will be assigned, they will be informed about the general objectives of the task and will ask the client or the owner of the company, regardless of the quantity of questions that can be allowed, therefore able to plan the task in a way effective. Moreover, it is an extraordinary moment to gather the enthusiasm of the group on the task and collect some very late subtleties that can influence the organization.
Some of the steps which is included in the initiation phase are:
- Sponsor Assignment
- Stakeholder analysis
- Development of project charter
- Development of Communication Plan
- Organization of Kick off meetings
When the activity has started and you have accumulated all the important data, at that moment you will begin to organize your company. The stage of the organization is based on the size of your company, the amount of data you need to order and the size of your group. The subsequent effect of the organization must be an unequivocal business plan or plan, from which everyone will pursue the assigned tasks. For example, using an activity organization system, Microsoft Project or Basecamp are incredibly useful for organizing a company. In the event that you do not approach one of these projects, complete a general online research with the expectation of planning the activity for free.
The activities which are included in the planning phase are:
- Creation of Communication Plan
- Critical Path Identification
- Development of Work Breakdown Structure
- Schedule Development
- Developing risk Assessment Plan
Since it has a solid business plan, the group can initiate the execution of the company against their due diligence. It's where everyone starts taking the necessary steps. You will have to formally begin the execution with face-to-face meetings to ensure that everyone has what they need to start performing their part of the activity. Giving football to the group to progress progressively is essential for a company's prosperity, so it is understandable that the calendar and exchanges are clearly developed.
Project Monitoring and Controlling:
While the activity is in the execution organization, start observing it and checking it to make sure it moves as planned. There are several ways in which an activity can be evaluated and controlled. The simple registration with the pioneers of the group, the "situations" organized day by day or progressively formal state meetings week after week are feasible. The data coming out of these meetings or correspondence channels will illuminate the entrance circle and, finally, any reorganization and changes that are important for the company.
Some of the Steps which are included in the project monitoring and controlling are:
- Ensuring that every project team member is adhering to the already established communication plan
- Regularly monitoring all the team activities and tasks
- Regularly monitoring project costs and schedule
- Monitoring all the project risk and mitigation of the risk
When each of the subtleties and commitments of your business are completed and confirmed by the client or the owner of the company; You can finally close your company. The end of a company is as important as its introduction, organization and execution. All company data must be recorded and classified without problems, so that they can be returned if necessary. Furthermore, it is a decent time to do a posthumous moment in the company so that all colleagues can reflect on what went well or badly during the company. Similarly, it must be archived so that the result can be transmitted to other people and documented in a risk history organizer.
Finally, it is imperative to officially postpone the risk group, providing criticism and performance evaluations as evidenced by the consent of your association.
All in all, it can be stated that a project must follow all the defined steps which define in which manner must the project be carried out in order to develop a successful project with proper management.