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How to Manage a Project Team?

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A project team is a group of people working towards the achievement of a certain set of goals and objectives. A particular team can be divided into different sub-team depending upon the need. Every project is set for a particular period of time and the team gets disbanded once the project is completed. All the team members have a different set of skills and responsibilities towards the achievement of goals of an organization. the right combination of skills, abilities and personality types can increase the efficiency to achieve collaborative tension.     

Tools and techniques to influence project team are as follows:

  • Observation and conversation: the major tool to influence the team is to communicate with them. By observing their activities and provide regular feedback a project manager can engage with the team to determine the problems and resolve it appropriately to improve the morale.
  • Project performance Appraisals: the systematic evaluation of the work undertaken and performance given by the members of the team is necessary to understand the capabilities of a team for future growth and expansion.
  • Interpersonal skills: A project manager has to deal with different stakeholders and team members thus it requires high interpersonal skills to influence in a better way. The major skills require are leadership, interpersonal skills and effective decision making.
  • Leadership: To lead a team to achieve desired goals a project manager must have leadership skills. A manager must communicate with team members at every stage of the project and motivate them for effective practice.
  • Influencing is the strategy through which a manager shares and delegate the power and achieve cooperation of all the members through influential power. The influence can be created through highly interactive activities and interpersonal skills of the manager.
  • Decision making is necessary to adopt the best option and improve the effectiveness of the overall team. Bad decisions can affect the whole team adversely.
  • Conflict management ensures the proper management of problems faced by the members and resolves it appropriately. There are five techniques to resolve the conflict, which are as follows:
  • Withdraw/ Avoid
  • Smooth/ Accommodate
  • Compromise/ Reconcile
  • Force/ Direct
  • Collaborate/ Problem solving

Challenges faced by project teams: major challenges faced by the project teams are as follows:

  • Lack of trust between members of the team or project manager. The major cause of lack of confidence is the lack of interaction and human connection between team members., it hinders the engagement of members in the team activities.
  • Conflict and tension: conflicts between members due to diversity or difference is opinion is healthy but it must be carefully managed. Members must be provided with proper knowledge and training so that they can flourish as an individual and contributes to the success of the team.
  • Not sharing information: every member of the team has its own role and importance in the working and success of the team. Thus the proper information must be shared with everyone to increase their capability to grow and increase the power of the team.
  • Lack of transparency: Transparency ensures mutual trust. The practice of transparency starts from the top management if they will follow such practice the lower sections of the team follow the same behavior.
  • No long term thinking: A project manager has to consider the big picture and think to fit in the wider change programme or major project. This will ensure high sustainability of the team for long term success.

Poor change management: change is constant and must be carefully managed for the better results of team efforts. It requires the engagement of all the members and interact with them to accept the change properly and contributes towards success.

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