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what is project report and how to make it right?

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Project report:

1. WBS

The process identified as Work Breakdown Structure (WBS) is the division of complex projects into simpler and manageable tasks. The project managers usually use this method to simplify the execution of the project. Much larger tasks are split into manageable chunks of work in WBS. It is easy to monitor and estimate these chunks.

2. RACI Chart

A RACI chart is a useful tool to determine roles within a project and assign tasks to the right person at the organization that correlate with each role. This matrix maps a range of project information including workloads, assignments, roadblocks, and outcomes. RACI charts are used to simplify project management and provide clear expectations of what each organization member must meet in order for the project to succeed.

3. Schedule 1- Gantt

One of the most popular and useful ways to show activities (tasks or events) displayed against time is a Gantt chart, commonly used in project management. A list of activities is located on the left of the chart and a suitable time scale is located along the top. Each activity is represented by a bar; the bar's position and length reflects the activity's start date, duration and end date.

4. Schedule 2- AoN

Activity-on-node is a term for project management that refers to a method of precedence diagramming that uses boxes to denote scheduling activities. These different boxes or "nodes" are connected with arrows from start to finish to illustrate a logical progression of the dependencies between schedule activities. Each node is coded with a letter or number in the project schedule that correlates with an activity.

5. Resource Overloads

Resources are the processes by which the program manager starts to allocate more and more tasks to a select few resources as those individuals were previously counted on to deliver results. The ultimate result is that the structure of the work breakdown becomes heavily skewed and unbalanced. The actual workload itself, despite having a fairly decent resource pool, is not evenly distributed among the team, known as resource Overloading.

6. Budget

The total amount of money allocated for the project to be used is determined by the project budgeting. The project manager and/or project management team estimated the project budget. The budget is an estimate of all the cost of completing the project.

7. Progress Reporting (Timelines)

Progress report timeline benefits a project in multiple ways by creating a simple project management timeline for each new project. The timeline for project management helps to set clear directions and priorities, make it easier for everyone to be on the same page, make decisions based on priorities and align the goals and objectives of everyone so that whole team knows which tasks to complete next.

8. Progress Reporting (EVM)

EVM is a technique for measuring performance of a project that integrates data on scope, time and cost. Earned value management is a technique that provides an objective analysis of a project's dollar progress. The technique integrates performance in schedule and budget to provide metrics for good decision-making. Earned Value helps to determine the schedule and budget of your project.

9. Risk Management

Risk management refers to process of identifying, analyzing, evaluating, controlling and avoiding, minimizing or eliminating unacceptable risks. An organization may use risk assumption, risk avoidance, risk retention, risk transfer, or any other strategy (or strategy combination) to manage future events properly.

10. Change Management

Change management in project is a structured approach to ensure that changes are implemented thoroughly and smoothly, achieving the lasting benefits of change.

11. Stakeholder Identification and communication

Stakeholder Identification and communication process refers to identifications of people who are involved with the project and deciding methods of communication with them. An important role in the project cycle is the interaction between stakeholders or the parties involved. The main objective is not to communicate on PPPs alone. Communication with stakeholders, whether through a PPP or traditional procurement process, is an essential element of all projects.

12. Project Closure

The project closure is last phase where the Project Manager takes center stage and checks that all project work is completed and that the project has met its goals, including work and goals that have been added as a result of approved requests for change.

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