How To Design Organisational Teams?
Organizational teams are a group of independent employees gathered together to accomplish common goals by sharing responsibility for outcomes. The purpose behind creating the teams in the organization is to bring together the people with diverse competencies to achieve the goals of the organizations and teams. Teams are also created to set the base for creating various cross-functional groups in the organization. Like the individuals, teams also need to be motivated to keep the members of teams motivated and get the best of the work in the organization. Following are some of the ways to motivate the members of the team:
Making the work environment a pleasant place to work by enforcing positive and comfortable workplace.
Creating opportunities for self-development of team workers and providing them with the required training about latest technologies to learn new skills.
Setting clear goals for the team and individual members to set the priorities of work and linking the individual goals with the team goals.
Along with providing motivation to team members, the direction must also be provided to all the team members to keep the team members focused on the tasks. The organization should create team leaders for providing needed directions to the team members.
DESIGNING THE ORGANIZATION TEAMS
Organizational teams are must to be created in every organization to achieve various goals. The process for building the teams varies from organization to organization and also the purpose behind making such teams. however, the generic process that can be followed by every organization in building its team requires the following steps to be followed.
The first step in setting the organization teams is to recognize the power of teams and teamwork.
After recognizing the power of teams and teamwork, leadership will be established in the organization along with choosing the right people for the teams.
In the third step, the authorities and responsibilities of each team members will be delegated.
Creating responsibilities and setting authorities is not enough. The performance of teams and team members need to be monitored at regular intervals and steps will be taken to foster the teamwork.
Organization and teams will celebrate their success stories on achieving various short term and long term win situations.
Rewards will also be provided to team members on the basis of performance achieved and rating provided to the team.
A team is said to be effective if team members have clear direction and responsibilities, good interpersonal relationships and skilled team members.
Level of effectiveness in the teams refers to the effectiveness and skill level of team members in accomplishing the goals. Organization’s success depends upon the effectiveness of various teams operating in the organization. Quality, efficiency, productivity and completion of projects are the key variables affected by the level of effectiveness of the teams. Every organization has teams and the success of every organization varies on the basis of effective teams. Further, the support of the organization is the key factor in developing effective teams in the workplace. Organization provides support in terms of resources, training programs, rewards and authority which helps in creating effective teams in the organization. Effectiveness of the teams is judged by the team leaders by measuring the performance of the team members.
LEADERSHIP IN TEAMS
Strong leadership is required in the effective management of the organizational teams and to measure the performance of the team members.
WHO ACT AS LEADERS IN TEAMS:
Team leaders are the persons responsible to lead the organization teams by providing the needed instructions, guidance and directions to the team members. Team leaders also work in the organizational teams, as a member, to regularly monitor the performance of team members and provide directions in the areas required.
Team leaders – Role and Responsibilities:
Team leaders are important members of the organization's team. The success of organization teams depends upon the responsibilities of team leaders. Team leaders’ responsibilities include-
• Assign authorities and responsibilities to the team members.
• Monitor performance regularly and communicate monitored progress and performance to the upper level of management.
• Organize meetings within the team to discuss various goals and provide necessary training.
• Discuss various strategies to accomplish team goals.
• Help engage the team for achievement of various goals by ensuring effective communication at the workplace.
• Evaluating the team leaders by rating them:
• A team leader with optimistic behavior i.e. seeing opportunity in every difficulty will help in boosting the team positively towards a common goal.
• He should be competitive, kind and approachable to find hidden talents in the team members.
• He must be able to communicate fluently with the team members.
• To become the best team leader, a person must be able to plan properly in advance and set out the priorities of the work.
• The person appointed as the team leader must work on self and team development and handle conflicts properly.
The team leader will all the above characteristics will be categorized as a great leader. The person is classified as a great leader due to his ability to communicate fluently in the team and help the team in identifying opportunities even in the difficult times. Only such a leader can bring successful change in the organization.
RECOMMENDATIONS AND CONCLUSION:
Organizations spend valuable time and resources in creating various organizational teams. The success of organizations depends upon working of its team which further depends upon the team leaders. Thus, team leaders act as a key factor in determining the success of the organization. Team leaders must identify the strengths and weaknesses of team members. An effective leader has the power to turn the weaknesses into strengths by providing the team with the skills and training they need.
STRENGTHS OF ORGANIZATION TEAM:
Effective leadership: The working of organization team depends on the effectiveness of the team leader. The strength of the team lies in its effective leader. An effective Leader should not act never acts as a boss in directing the team. Rather, he acts with the team in encouraging innovative thinking in them.
Creativity: Diversity within teams helps in creating a culture of creativity and innovation in the organization and the team itself. Teams are productive when they have innovation which results from a diverse workforce. Higher the diversity, higher will be the creativity.
WEAKNESSES OF ORGANIZATION TEAM:
Conflicts: Diversity in teams sometimes lead to a variety of conflicts in the workplace. Conflicts within the team members reduce the level of productivity, performance, and creativity.
Lack of skills: Another weakness in the organization team may be the lack of skills in the team members which may further reduce the creativity and innovations in decisions. Skills of the team members are must for achieving the goals of the team. Lack of skills among the team members may even result in failure and loss of the business.
The company should maintain balance in diversity, creativity, skills, and conflicts. Higher diversity is good for business as it brings creativity but at the same time, higher diversity may lead to higher conflicts in the organization. Skills of the team members must be checked before employing them to the teams. A team leader should implement these recommendations in his organization team by employing a skilled and talented workforce in the teams and should also ensure that diversity is maintained in the organization only to the extent required in the organization to maintain creativity.