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PPMP20009 Leading Lean Projects Supplementary Assessment Specification

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Lean project management

The main purpose of lean project management is to increase product, project or service value while minimize waste. Higher customer satisfaction, greater product quality and improved efficiency are main benefits which have been enjoyed by business organizations with the use of lean project management methodology.

Sources of waste

The sources of waste are:

• Defects
• Overproduction
• Over-Processing
• Waiting
• Motion
• Inventory
• Transport

How these sources affect project efficiency?

The above mentioned sources of waste affect project efficiency in negative way. Project efficiency and waste are inversely proportional to each other. The overall efficiency of project decreases with the increase in project related waste.  Lean Project Management is about increasing project efficiency and reducing waste related to it.

Change management framework

Lewin’s change management framework

Kurt Lewin’s change management framework consists of three phases i.e. Unfreeze, change and freeze. These phases are explained below:
 
Unfreeze – In this phase, the change management team determine what needs to be changed. They can conduct survey to understand current state of an organization. Along with this, they use stakeholder management and stakeholder analysis to identify key business stakeholder within an organization. They communicate the change required at organizational or project level in the form of vision with the higher management.

Change – The change management team generate short term wins in this phase to reinforce the change. They can negotiate with external stakeholders if required.

Refreeze – In this phase, the change management team identifies barriers to sustain implemented change. The changes can be sustained through effective leadership support, reward system and feedback system. All employees should be informed about the change after its successful implementation.

Mechanism suggested by PRINCE2 to review & report project progress

The progress theme of PRINCE2 provides a mechanism to review and report project progress. By using progress theme, the project progress can be monitored against allowed tolerance as well as controls for escalating it to the higher level. The project progress controls are:

• Comparing the level of achievements with project plan
• Monitoring project progress
• Directing problems
• Identifying project related issues
• Authorizing future work
• Initiating corrective action

The project manager will use project logs and registers to identify issues and review project progress. For achieving project objectives and goals, the project team members should focus on identified risks, so that quality project can be delivered to the client. The project management should develop a project review plan on the basis of project progress controls. The outcome of review plan will be considered by the project manager to make decision about whether the project plan remain within agreed tolerance or not. The project team members will report to the project manager about project progress through regular checkpoint reports. 

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