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BUS5BID | Marketing Business Information Systems Design Assignment 2 | Management

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Assignment 2

Task 9

A.2. Submission Procedures and Required Format

Your assignment is to be typewritten, in English, on A4 pages. The report should be written in clear, plain language, so that non-experts can easily understand it. The report must be your own work, i.e., it must be the result of your own reading, thought and discussion, and the expression of the ideas must be yours. Editorial assistance is permitted. but should be limited to such matters as assistance with grammar and syntax, and suggestions for improving clarity of expression. However, all rewriting in response to such assistance should be done by you. The student declaration form in Section B is to be completed and submitted with the assignment.

A.3. Scenario, Background and Tasks
Scenario You are required to complete and submit the data modelling phase for this assignment by The implementation phase needs to be completed and submitted by Choice Appointments is a recruitment agency, having a network of offices providing a diverse range of job opportunities across the public and private sectors. Incorporated in the Choice group are several specialist divisions — so whatever your work requirements, there's a good chance they will be able to assist you. Whether you are seeking temporary/contract work or a permanent position they will endeavour to fulfil your wishes and work requirements. They are interested to learn as much as possible about you and your career aspirations in order to provide you with some challenging opportunities. Your Consultant will keep in regular contact to advise you of current and upcoming positions. If your priorities or direction change with regard to temporary/contract or permanent work, all you have to do is let them know.

You arc required to complete and submit the data modelling phase for this assignment by Background to the Project Before applicant employees attend their first interview, they are required to e-mail in their resume to their assigned consultant at Choice Appointments. After reading through the resume the consultant will contact the applicant and organise an interview appointment The interview process involves many short tests for the applicant in order for the consultant to get an understanding of the applicant's abilities.

The applicant first completes a spelling test on common words that are often misspelled. The applicant circles the correct spelling, cg. Circle one of the following: Accommodation Acommodation Accomodation Acomodation Scperatc Separate Sepperate Scpparate Etc.

There are 15 different questions on this spelling test and it is scored out of 15. Only the final score is stored. After completing the spelling test, the applicant then fills out a Request for Recruitment for Appointment form which lists all the personal details about the applicant. At this stage, the real interview begins. The consultant takes the applicant into their office and conducts the interview. The consultant has a strict list of questions to ask the applicant and writes down relevant or interesting points from the applicant's answers as he or she explains them. These questions can be found in Appendix A. The consultant may also ask other questions to the applicant, based on information that was in the resume.

The consultant then sits the applicant in front of a computer and gets them to go through a few more tests on using Microsoft Word, Microsoft Access, Microsoft Excel and Microsoft PowerPoint. These tests arc computer based because the applicant is actually required to use these software applications and follow through questions, completing tasks in each particular software package. The secretary to the consultant at Choice Appointments maintains a folder containing all this information for the applicant's interview needs. This is particularly useful when a job becomes available with specific skill requirements. The secretary provides finds relevant contractors (successful applicants) for the job.

Choice Appointments has many client companies. These companies employ contractors from Choice Appointments on a temporary or permanent basis. They ring up Choice Appointments and speak to a consultant, specifying their requirements. A good example is that they may have a secretary who is going on leave for 6 months, and they need someone to come in for this period and work in that role. Going through Choice Appointments saves the company the tedious process of recruitment and interviews. The consultant can singly choose a contractor for the job, or he or she can single a select few out and send their skill sets (e.g. resume or test results) to the client company and let them choose, or even hold an interview.

Choice appointments retains information for each job/position such as what the role is, the length of the appointment, the client company, a contact name, who the contractor selected for the position is, etc. Each job also has a wage negotiated by the consultant and the client company. Whatever wage is decided on, Choice Appointments is also paid 15% on top. This is how Choice Appointments makes its profit For example, if a wage is negotiated for $17 per hour for the applicant, Choice Appointments actually receives $19.55. Choice Appointments then pays a weekly total of the hours worked @ $17 less tax (for this assignment, 10% of the total weekly earning) into the contractors bank account and keeps the extra. The contractor is always paid by Choice Appointments, never by the Client company.

When a contractor is chosen for an appointment, the contractor is sent a brief on the appointment. When a contractor is working for a client company, they must fill in a time sheet on their hours and fax it through to Choice Appointments. When Choice Appointments receives this timeshcet, the details are entered into the database and an invoice is sent to the client company. For the purposes of this assignment, the week ending date, the total hours for that week, the contractor number and job number are all that need to be entered into the database. Also, the contractor is paid their due wage for which an invoice is generated and sent to the client company, and also needs to generate a pay slip to be sent to the contractor as proof of payment. Choice Appointments wants to grow their recruitment business and increase their capacity to handle more client companies. The more efficiently the above tasks can be completed by Choice Appointments greater is their chance for growing their business and increasing the number of client companies. Additionally, looking after their client needs can also lead to more satisfied clients.

Phase 2: Relational Database Implementation

TASK 6: I5%1 - Data Dictionary - submission date:

In your report, you must include a data dictionary based on given model solution (i.e., normalised ERD). You should briefly describe all entities and attributes are included, descriptions arc clear, reasonable field formats, etc. See table above, example of data dictionary.

TASK 7: 125%] - Database Implementation

A. (2%) Implement your data dictionary to create a relational database in Microsoft Access.
B. 14%I Create relationships and enforce referential integrity for all appropriate relationships in the database as appropriate.
C. (4%] Populate the database with sample data. Sufficient sample data must be included to demonstrate that the queries, view(s), and report(s) work correctly.
D. 15%1 Create view objects ("SQL queries" in MS Access) to obtain tables that demonstrate following reports. (Note: it is strongly recommended that you do not use the Access query builder (QBE) - you should type the SQL queries in manually.)
E. [10 %] Finally, write four reports, requiring a separate query to satisfy information needs of Choice appointments and their clients
Save the database structure, test data and query/report designs to the USB and submit during your group presentation. However, printout the result of your forms and reports and include these in the online submission.

TASK 8: User Manual - 110°M -
Create a user manual for your Choice appointments Information System. This manual should explain all the features of your database and how to do each task. The manual should also include screen shots of what you are explaining. Screen shots can be taken by pressing Alt+PrintScreen, and then pasting it into your document.

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