Meeting, its types and Purposes
Types and Purposes Of Meeting
A meeting refers to the process when two or more people interact with each other to discuss one or more topics and to devise measures to solve a problem. Meetings involve verbal interaction with the aim to discuss the major issues faced in the working of an organization ("meeting", 2019). An increase in technological advancements has helped in devising new ways of organizing meetings in the organization. In the current times, meetings occur face to face as well as virtual. Virtual communication technology helps in organizing meetings with the use of communication technology and helps in organizing meetings among people living at far off places.
In every business organization, meetings are held to take major decisions but these meetings are not held as per the business but as per strict regulations and laws. The given report discussed that meetings are a process to interact with other to have uniform solution of a problem. There are many types of meetings which may be formal or informal and an organization held meeting according to the issues and parties involved in it. It also explained that the main purpose of holding these meetings is to take decisions, exchange information between different decision makers and to resolve any kinds of conflict among the organizational employees. It needs to be noted that meetings are impacted by the rules and legislation as the government provides many instructions related to holding of meetings and among then maintain occupational safety is the major consideration. Thus, the detailed discussion will help to know the kinds of meetings and the impact of legislation on the same.
Types of meetings:
Various types of meetings are organized in day to day settings. Various types of meetings include meetings on the basis of formality, participation, legality, and usage. The main types of meetings are discussed in the table as follows:
|Types of Meetings||Detail|
|Formal meetings||Formal meetings are the pre-planned meetings organized with a specific purpose in mind. Formal meetings are organized at a definite time and place by developing an agenda for the meeting. There are two types of formal meetings organized in an organizational setting i.e. Organization meetings and operational meetings. Organizational meetings are meetings organized between shareholders and the management team. However, operational meetings are organized between management teams and employees of organization ("What is meeting? definition and meaning", 2019). Regular AGM is also organized in an organizational setting and held once in a year ("Types of Meetings", 2019).|
|Informal meetings||Informal meetings are unplanned or unstructured meetings and are not restricted to any rules and regulations. Informal meetings are organized to discuss small problems. Also, higher flexibility is maintained in organizing informal meetings (Informal Meeting, 2019).|
Purpose of organizing business meetings:
Business meetings are organized with a specific purpose in mind and important to ensure the successful running of the business in the industry. Thus, the main purpose of organizing business meetings is to discuss some predetermined issues and problems faced in the organization. The main aim of organizing business meetings are discussed as follows:
The Foremost aim behind organizing a business meeting is to take important decisions and to discuss the key issues faced in the working of the organization.
Exchange of information:
Meetings are also organized to exchange information on various matters affecting the working of the company
Conveying mission and vision of the organization:
Meetings are also organized with employees and team members to discuss the mission and vision of the organization and to develop strategies to achieve the goals of the organization.
Discussing the technical and other changes in the organization:
Technological changes and innovations are taking place at a rapid pace in the organization. Meetings are organized among team members to discuss and announce the changes in the organization. changes are also discussed with the aim to gain acceptance from team members.
Resolving conflict in the organization:
Meetings also helps in resolving various conflicting situations in organization by discussing the reason for conflicts and creating common understanding among conflicting parties (coach, 2019).
How legislations impact meetings
Business teams and other parties involved in organizing meetings in an organization are required to evaluate the regulations and legislations of various meetings and also required to ensure that compliance with all legislation is maintained for the successful running of meetings. These types of topics and assignments come under the ambit of our Civil Law Assignment Help Services and all you need to do is order your assignment. Further, it is a must to comply with various legislations designed for the successful running of meetings to ensure that health and safety of employees are maintained in every meeting. Also, the legislation provides that no discrimination should be conducted among employees with disabilities. However, business firms should organize meetings at the place suitable for disabled employees. various legislations are imposed upon business firms that affects their meeting requirements:
Following are the two important types of legislations that are must be taken care of while organizing meetings in the business environment:
Occupational health and safety act:
Occupational health and safety act provides that the health and safety of employees should be maintained at the workplace and place of meeting. This act includes number o-f laws and standards to make the workplace a better place for workers and customers. Also, this act various provisions relating to workplace hazards. The main focus of this act is to guide the organization with ways to reduce and remove the chance for occurrence of job site hazards. In addition to this, organizations must take initiatives to organize safety meetings to discuss the recent incidents of accidents and illness of employees and to devise measures to prevent such risks to be faced in an organization (Occupational Health and Safety, 2019).
Disability discrimination act:
Disability discrimination act was passed in 1992 with the aim to prevent discrimination of persons on the basis of any disability. The act provides that it is unlawful to discriminate against a person. Further, the act covers people with temporary and permanent disabilities. Disabled employees are generally accompanied by an assistant and wheelchair (Disability discrimination, 2019). The business organization must conduct meetings at the place suitable for disabled employees. Also, no discrimination among employees should be conducted at the time of making various decisions in meetings. Every employee should be equally respected during the meeting and must be given an equal chance to participate in various decision-making activities.
In nutshell, it has been identified that various meetings take place regularly either in organizational or public settings. Meetings are conducted to discuss on various key issues and to take important decisions. A detailed review of meetings and a number of legislations helped in identifying that organizations should maintain the safety of their employees and must take measures to avoid any form of discrimination among staff members. We at Assignmenthelp4me can deliver solutions to all of your legislation related assignments, All you need to do is order Assignment Help.
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- coach, B. (2019). What is Business Meeting? Purposes of Business Meeting. Retrieved 27 December 2019, from https://bizcommunicationcoach.com/what-is-business-meeting-purposes-of-business-meeting/
- Disability discrimination. (2019). Disability discrimination | Australian Human Rights Commission. Retrieved 27 December 2019, from https://www.humanrights.gov.au/our-work/employers/disability-discrimination
- Informal Meeting. (2019). What Is an Informal Meeting?. Retrieved 27 December 2019, from https://www.reference.com/business-finance/informal-meeting-bac7d242ad5c8b57
- meeting - Dictionary Definition. (2019). Retrieved 27 December 2019, from https://www.vocabulary.com/dictionary/meeting
- Occupational Health and Safety. (2019). What is Occupational Health and Safety (OHS)? - Definition from Safeopedia. Retrieved 27 December 2019, from https://www.safeopedia.com/definition/439/occupational-health-and-safety-ohs
- Types of Meetings. (2019). Retrieved 27 December 2019, from https://iedunote.com/meetings-types
- What is a meeting? definition and meaning. (2019). Retrieved 27 December 2019, from http://www.businessdictionary.com/definition/meeting.html
What are the purposes of meetings?
The basic purpose of the meeting is to understand the aims and objectives of the group at work, to improve communication, to discuss various issues, to promote coordination, etc. It is a platform where each member can share their thoughts and help their conscience reach a common platform. In meetings, the goal and the deadline of some project are discussed in detail.
What are the different types of meetings?
The meetings can be of various types depending on the purpose. However, few of the most common meeting types include, status update meetings, idea sharing meetings, problem solving, innovation and decision making meetings.