IOT Smart Office, its uses and steps for configuration

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Uses and Steps for configuration Of IOT Smart Office

In this modernized era, the regular developments in technology significantly aids its users in completing tasks in an absolute manner. One of the most advanced technologies nowadays is the Internet of Things. The main agenda of this technology is to interconnect multiple intelligent devices so that the flow of work can be smoothened.

What is an IoT Smart Office?

Smart workplaces require smart devices to handle smart employees. The technological developments in the world today have resulted in executing numerous changes in the work culture. These changes help the companies to drive their working atmosphere towards a more stable and developing scenario. One recent technological developments, which is for sure making motivational changes in the working environment is the adoption of IOT systems.

Several devices fall under the category of IoT technology, namely smart mobile, smart camera, smart appliances, smart sensors and a lot more. The most significant field in which this technology has proven its utmost efficiency is constructing a smart office. In a smart IoT office, numerous devices are connected with each other so that all processes can be automated in order to gain momentum.

Article Summary

IOT as a system has gained significance in recent years and has resulted in companies implying to its benefits to a greater extent. Also, it eases the daily processes and allows a company to stay connected even remotely. To make this happen, there are many technicalities that need to be sorted well in advance. This article details out all the necessities and describes the features and benefits of IOT in length.

Benefits of Office Automation Using IoT

There are several benefits of this automation. Some of them are discussed below in a detailed manner.

Energy SavingThe topmost benefit of using this technology for implementing a smart office is related to energy. With its use, a user can adjust the lighting and heating in the office. Furthermore, the electronic devices can be controlled and resources can be utilized efficiently. For instance, a condition can be set for lights where it automatically turns off when there is no motion detected in a room for a respective period of time.
Sustainable EnvironmentThe working environment provided by an IoT enabled smart office is secure and safe. Here all devices can be controlled and managed from a single location. For example, control over the temperature can be tracked easily on IoT-enabled devices so that suitable measures can be taken without facing any problem.
Employee ProductivityAnother factor which is crucial for every organization is the enhanced productivity of its employees. Productivity here refers to the work done by the employee where all tasks can be completed without facing any problem. Further, in the case of an IOT environment, it gets really easy for the employees to maintain a smooth workflow.
Increased Workplace SafetySeveral security solutions are available with IoT-based smart offices, such as interconnected sensors, access control systems, and even security cameras. These components contribute towards securing offices from all external threats. Furthermore, with the use of such improved systems, transparency gets increased by several folds. This results in reducing the chances of all malevolent activities in the office.

Drawbacks of Smart office using IoT

Despite benefits, IOT can lead to various disadvantages in case adequate measures are not followed. Some limitations of this technology are listed below.

  • The first limitation is related to data privacy where if any single device gets compromised, there are higher chances that the entire network information can get breached.

  • The second drawback for smart IoT offices is a steady power supply and constant wireless connection which consumes more power.

  • The overall cost of establishment for IoT-enabled devices as well as software is comparatively high.

Security requirements for Smart office

With the rapid growth of IoT technology, it also brings different types of cyber security risk. Cyber criminals mainly target IT devices in order to perform attacks and gain unauthorized access to all the sensitive data and information stored in them. Some major types of cyber security attacks in IoT involve worms or bots that could compromise different smart devices, including Linux based internet routers as well as leverage them for the purpose of committing some additional crimes such as DoS or illicit the mass marketing. In order to prevent all the connected devices, cyber security needs to be maintained because it is called as an essential affair to reduce the possibilities of unauthorized access effectively.


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    Future of Smart Office using IoT

    IOT is a powerful technology, which can transform an office into a smart office. It can make an office a magic place where different objects can interact with each other and make working easier for everyone. Given below are some smart applications of IOT to help which illustrate how this technology can convert offices into smart offices.

    • Smart lighting for enhanced productivity:

      IOT enabled smart lights automatically adjust their brightness and color balance according to the external conditions. It is with this smart feature that smart lights ensure minimum eye strain for every member of the office throughout the day. Further, as the eye strain minimizes and eyes remain relaxed, work productivity rises significantly. Thus, smart lighting can enhance productivity of the office workers. Not only this, smart lights can also turn off automatically when a room gets vacant. This way, smart lights also help in energy savings.

    • Smart devices which can self-track maintenance:

      Smart IOT sensors and software enable different devices in an office to self-track the requirement of maintenance. This implies that with the help of IOT, devices no longer have to depend on manual maintenance checks. Smart sensors replace manual maintenance checks and the moment they detect the requirement of maintenance for a device like a printer or a machine, it notifies the authorities.

    • Tracking tools, gadgets and other equipment with IOT tagging:

      IOT tagging can help the management keep a track of different tools, gadgets and other equipment which they hand over to their employees. This technology can help them get complete details about the location of the handed over assets and also let them know when the employees check the devices in or out of the office.

    • Smart sensors to monitor activity:

      IOT enabled sensors can help the management monitor employee activity in the office. These sensors detect whether the employees are on their desk or not. They can easily track their location. Along with this, these also help the management in detecting employee activities in the canteen or meeting rooms. Thus, the management can keep a complete track of the employees’ activities in office.

    • Smart security and safety systems:

      IOT enabled smart security systems can strengthen an office’s security system manifolds. These systems consist of smart devices such as cameras and sensors, which can easily detect intruders and security threats. Along with this, IOT enabled smart safety systems can help companies track equipment maintenance and safety threats early. This further saves the company from potential hazards.

    Remote IoT Smart office

    There are two types of network available which can indeed be used by users, namely local network and remote network. In a local network, several operations can be performed locally as devices are interconnected with it. Whereas in case of remote networks, a command from a remote location is given to IoT-enabled devices in order to accomplish specific tasks. The main purpose of remote IoT smart offices is to control as well as to manage the office activities without physically being present within the office. Furthermore, automation of daily tasks results in enhanced monitoring of devices so as to sustain a secure environment.

    Smart Office Use Cases and Examples

    The implementation of this technology is increasing at an accelerating pace due to its ability to benefit the user in a progressive way. Moreover, IoT technology covers several areas such as usage of energy, security, collaboration and communication.

    • Usage of Energy

      With the implementation of IoT based smart office, business efficiency, as well as effectiveness, can be increased. As multiple sensors are connected on the network, their on and off-state can be managed directly by the user. This helps in minimising the unnecessary energy consumption. Let us consider it with the help of an example. Suppose, there are smart fans configured in an office. When these fans do not detect any motion in the office, their state will automatically change to off state. The same happens with all the electronic devices that are connected with the IOT system.

    • Security

      In terms of security, devices such as smart locks, sensors, and even surveillance cameras can be used to provide physical security to smart offices. Along with this, outdated pass systems can be eliminated by this technology. This automatically removes physical badges and replaces it with digital systems. Here, all tasks can be performed from a remote area where an application can be used to manage all locks and cameras.

    • Collaboration and Communication

      A highly effective communication medium can be established with the help of IOT systems. The employees can depend on trustworthy sources for the passage of information. For example, using this improved technology within conference rooms provides the best experience to users as all processes are automated. Alongside, employees also become more productive at work if adequate services are provided to them. Moreover, they do not have to waste their time in managing things, as things get worked out automatically.

    IoT Hardware and Software

    For the establishment of a smooth IOT system, it is imperative to install several hardware and software devices. These components contribute strongly towards the proper functioning of a smart office network. These devices are used for remote communication, controlling devices and routing of devices. The table given below discusses all the devices which are used for IoT smart offices with respect to its functions.

    Serial NumberDeviceFunctions
    1RouterThe main function of a router is to send and receive data packets by providing it with a suitable trajectory. Moreover, the router ensures that connectivity with different networks takes place without facing any problem.
    2IoT GatewayAll IoT devices connected within the network need to be controlled and managed. It can seldom be done by configuring an IoT gateway. Along with controlling, it allows registering new devices along with allocation of IP addresses.
    3Cable ModemIn order to connect an IoT gateway to cloud, there exists an essential need for configuring cable modem within the network.
    4Smart Fan, Smart Light, Smart Window, etceteraAll these devices can be used on smart office networks by turning on their working state and assigning suitable IP addresses to them.
    5Cell TowerIn order to access office services from a remote area, it can easily be done using a cell tower.

    Packet Tracer IoT smart Office

    With the proliferation of technology, it becomes difficult to complete tasks manually as it consumes more time. However, to mitigate this issue, the implementation of Internet of Things is primarily done. This is because it unleashes several opportunities in order to make workspace even smarter. This technology aids to transform a workplace into an intelligent system where multiple activities can be accomplished using connected IoT devices.

    Moreover, these devices are amalgamated with smartphones, beacons and even sensors so that data can be taken as an input and appropriate output can be provided. Such IoT based applications and devices predominantly help to control, manage and monitor business operations effectively.

    Smart Office using Cisco Packet Tracer

    One of the most predominant network simulators is Cisco Packet Tracer as it can be used to design and simulate a network based on the requirements of organizations. This tool is best for implementing a smart office network for organization as a diverse range of IoT devices are also provided by this tool. For instance, smart doors, temperature sensors, smart fans, music systems and all sorts of automated devices are available within Cisco Packet Tracer which can be used for simulating the network. As shown below, some of the smart devices are shown which are available in Cisco network simulator.

    Along with smart IoT devices, router to router connectivity and configuration process of a registration server can also be done using this tool. There are several more features of simulating a smart office network with Cisco packet tracer. This includes the checking of connectivity (local and remote connections), behavior of devices can be analyzed and actions can be set.

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    Steps to be followed for configuring smart office using IoT

    There are some steps which need to be followed in order to completely configure a smart office using Cisco Packet Tracer.

    • Implementation of smart office network initiates from devices availability which needs to be checked. After checking devices, using the drag and drop feature of the CPT tool, the user must add all the devices to the logical workspace.
    • Some important devices such as routers, servers, hosts and modem should also be placed on logical workspace.
    • Now, using a command-line interface or graphical user interface of the tool, addressing of IP addresses must be done on router interfaces. In addition to this, a suitable routing protocol also needs to be configured on the router.
    • After router configuration, a wireless router also needs to be set up with suitable username and password. Using these credentials, smart devices can be connected to a smart office network.
    • The next step is to configure an IoT registration server. This can further be used to register new devices and control other devices connected on the network.
    • Furthermore, the process of IP addressing is also done, where some devices are assigned with static IP address while some are assigned with dynamic IP address. For dynamic IP addressing, there exists a major need for configuring DHCP servers on the network.
    • When registration of all devices is done, the interface of devices needs to be configured so that it can connect with the network.
    • Lastly, state for devices can be changed as per requirement of the user.


    Many new technologies have undoubtedly developed in the present era, however, one of the most significant technologies is ‘Internet of Things’. It has been observed that the prominence of IoT technology will increase by several folds, even in future also. This article has successfully highlighted how IoT technology can be implemented in several fields of work. If comparison between benefits and drawbacks for this technology is done, then it can be seen that benefits supersedes its drawbacks. Therefore, IOT as a technology is likely to be adopted by its users in the coming future.

    Article By:

    Maria Garcia

    Ex- IT faculty of University of Zurich, Maria Gracia is a proficient practitioner in the field of IT and management. Her degree in Masters in Business Analytics from HULT International Business International School, further allows her to extend online

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What is an IoT Smart Office?

IoT smart office is an office space, which is furnished with IoT devices. IoT stands for Internet of Things. In totality, these connected devices reflect an intelligent ecosystem which accounts for the monitoring, controlling and management of varied working conditions in an office.

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